Executive Personal Assistant - Indonesia Ocean Truck

Join Indonesia Ocean Truck as an Executive Personal Assistant and play a pivotal role in supporting our leadership team with high-level administrative and operational tasks. This position is ideal for a detail-oriented, proactive professional who thrives in a fast-paced environment. Located in Jakarta Barat, Jakarta Raya, you'll be at the heart of our operations, ensuring seamless coordination and execution of tasks that keep our business running smoothly.

As an Executive Personal Assistant, you'll be responsible for managing the daily schedules of our senior executives, including high-profile clients and stakeholders. You'll use industry-leading tools like Microsoft Office Suite, Google Workspace, and specialized scheduling software to streamline communication and ensure nothing falls through the cracks. With 3-5 years of experience in a similar role, you'll bring a wealth of knowledge in handling complex administrative tasks and maintaining a high level of confidentiality.

📋 Tanggung Jawab Pekerjaan

• Manage the daily schedules and travel arrangements for senior executives, ensuring punctuality and efficiency.
• Coordinate and facilitate meetings, both internal and external, using advanced scheduling tools.
• Handle high-level correspondence, including emails, calls, and meetings, with a focus on maintaining professionalism and confidentiality.
• Assist with the preparation and organization of executive reports, presentations, and other documentation.
• Oversee the maintenance and organization of executive files and records, ensuring compliance with company policies and industry standards.
• Provide administrative support for special projects and initiatives, contributing to the overall strategic goals of the company.
• Stay updated with industry trends and best practices in executive assistance to continuously improve your skills and services.
• Act as a point of contact for executive assistants and other support staff, fostering a collaborative and efficient work environment.

🎓 Kualifikasi & Syarat

• 3-5 years of experience as an Executive Personal Assistant or similar role in a corporate or high-profile environment.
• Proven track record of managing high-level administrative tasks with a high degree of accuracy and confidentiality.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact with senior executives and other stakeholders at all levels.
• Proficiency in Microsoft Office Suite, Google Workspace, and specialized scheduling software.
• Familiarity with industry standards and best practices in executive assistance.
• Ability to work independently and as part of a team, with a proactive and solution-oriented mindset.
• Bachelor's degree in Business Administration, Administrative Science, or a related field.

🛠️ Keahlian

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